Position: Operations Assistant (Local)

Schedule: Part-time max 25 hours per week

Compensation: $15-20 per hour

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Job Summary:

We are seeking a highly organized, creative, and detail-oriented Operations Assistant to join our dynamic team. This role requires a candidate who can manage a variety of tasks with skill and precision, from creating compelling social media content and coordinating impactful events to enhancing our communication through newsletters and providing hands-on support at in-person gatherings. Contributing to the operational excellence of our organization, this position is for someone who thrives in a lively environment, enjoys the blend of digital and physical project management, and is passionate about making a tangible difference. If you're a proactive communicator, skilled in navigating digital platforms, and based in or around the Philadelphia area, you’re who we’re looking for.

 

Responsibilities:

• Social Media and Communication:

  • Design, create, and schedule engaging social media content to connect with our community and amplify our initiatives.

  • Curate, design, and distribute engaging newsletters, consistently showcasing our activities and achievements in a compelling narrative.

• Event and Meeting Coordination:

  • Coordinate logistics for programs, events, meetings, and webinars, ensuring seamless operations by efficiently managing resources.

  • Provide in-person event support, coordinating logistics to facilitate an exceptional experience for all attendees and organizers.

• Data and Report Management:

  • Accurately perform data entry and management tasks, maintaining the integrity of our databases and records.

  • Develop reports detailing key metrics and insights to aid in assessing the effectiveness of our operations, projects, and events.

• Calendar and Community Management:

  • Manage calendars effectively, scheduling appointments and arranging meetings to optimize team coordination and productivity.

  • Engage with our online communities, responding to inquiries promptly, moderating discussions, and maintaining a vibrant interactive space.

• Partnership Coordination and Outreach:

  • Enhance partner outreach efforts, identifying potential collaborators, keeping contact lists up to date, and coordinating partnership activities.

  • Sustain strong relationships with partners, stakeholders, and community members, ensuring alignment with our organizational goals.

• Operational Support:

  • Assist in refining operational procedures, aiming for peak efficiency and effectiveness throughout the organization.

  • Provide administrative support to the team, including drafting documents, preparing presentations, and handling correspondence with attention to detail.

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Qualifications:

• Located in the Philadelphia metro area.

• Demonstrated experience in operations, particularly in tasks involving social media management, event coordination, and effective communication strategies.

• Exceptional organizational abilities with a proven track record of managing multiple projects and meeting deadlines.

• Superior verbal and written communication skills, adept at crafting engaging newsletters and social media communications.

• Strong technology skills. Able to learn and manage engagement, scheduling, and communication through different platforms.

• Familiar with data management practices, including the use of scheduling, database management, and report generation software.

• Experienced in providing support for both in-person and virtual events, showing strong problem-solving skills and flexibility.

• A team player with excellent interpersonal skills, capable of building and nurturing productive relationships with a diverse array of partners and community members.